Thank you for joining us in Orlando!

Below are details about exhibiting:

Important Links:
ASOPRS room block: https://www.asoprs.org/fall-scientific-symposium#hotel
Freeman Exhibitor Kit: FreemanOnline Events and Exhibit Solutions
Exhibit Diagram in Sebastian J: https://asoprs.memberclicks.net/assets/Meetings/exhibits/Diagram-ASOPRS-2025-Exhibits.pdf

Badge Pick-up is 2-5 pm Wednesday and starting at 6:45 am Thursday in the Sebastian Ballroom foyer. Reps will type in their name at self-serve badge printing stations to print.

If your company has badge name changes after Oct. 10, the rep should visit Onsite Registration in the Sebastian Ballroom foyer. 

Your Exhibit Package Includes:

  1. An 8' x10' space with an 8' backwall and 3' side drape
  2. One (1) 6’ draped and skirted table & two chairs  
  3. Wastebasket & ID sign
  4. Two representative badges (all access)
  5. Company description in the digital program
  6. Thursday and Friday breakfasts and breaks (lunch not included)
  7. Pre & Post Registration Lists with attendee emails (Pre-Registration List to be emailed September 15)

Schedule:
Exhibitor Setup
Wednesday, October 15, 1-5 pm  

Exhibit Hours
Thursday, October 16
645-8 am
10-1030 am
3-330 pm

Friday, October 17
645-8 am
945-1015 am
3-330 pm (teardown after)

Lead Retrieval:
Lead retrieval is available for purchase at the link below. Please contact TSL Leads at 952.212.9408 with any questions about lead retrieval.

www.tslwebreg.com/asoprs25

Data Privacy & Consent

  • Attendee Consent is Required: Exhibitors may only scan badges of attendees who explicitly consent (verbally or by presenting their badge). Scanning should never be done without permission.
  • Privacy Compliance: Lead data must be handled in accordance with relevant data protection laws (e.g., GDPR, HIPAA, or CCPA, if applicable).

Usage of Collected Data

  • Permitted Use: Collected leads may only be used to follow up on symposium-related discussions or educational content.
  • No Third-Party Sharing: Exhibitors may not share lead information with unaffiliated third parties.

Lead Retrieval Conduct

  • Respectful Interactions: Attendees must not be pressured to scan their badge in exchange for giveaways, food, or seating.
  • Designated Areas: Lead retrieval should only occur within the exhibitor’s booth or sponsored session areas—not in general session rooms, receptions, or other non-exhibit spaces.

Misuse Consequences: Any misuse of lead retrieval may result in loss of scanning privileges, expulsion from the exhibit hall, or future participation restrictions.


Giveaways: 
Exhibitors may distribute modest, professional giveaways of nominal value (generally under $25). Items should be educational or practical (e.g., pens, notepads, tote bags, hand sanitizer) and branded appropriately. Cash, gift cards, luxury items, alcohol, and personal electronics are prohibited. Restricting giveaways to modest, practical items ensures compliance, fairness, professionalism, and trust in the scientific mission of the meeting. Raffles are permitted if open to all attendees and conducted transparently at the booth.